Wellness Grant FAQs and Restrictions

How many grants are funded every year?

Up to six. Two for Stanford Health Care, two for Stanford Medicine Children’s Health, and up to two for Stanford Medicine Partners.

How much do grant award winners receive?

The budget range is between $200-$1,000. If your application is over $1000, you will not be considered.

How can teams use grant funds?

Grant funds must be directly applied for activity materials, supplies, and classes. Grant funds may not be used for gift cards, breakroom/meeting room additions or changes, buying large equipment (such as treadmills, massage chairs, etc.), plants (infection control risk), and wall art.

Why didn’t my team’s application receive a grant award?

  • We receive a high volume of applications and our total grant budget is modest.
  • Now that teams know that grant applications open twice a year, there is more awareness and, therefore, a higher number of applications each season.
  • Grant award decisions depend on the quality of applications, the total number of applications received and resources available. Due to these factors, we may not be able to award as many applications as we would like.
  • Grants without clear leadership support are challenging to support. Please be sure to secure leadership approval and support prior to submitting an application.
  • We do not accept grant applications for individuals. We only accept applications for team initiatives that have collective interest and commitment
  • Please be sure to review the application criteria and ensure that your proposed activities follow the SMART format. Also be sure that you have team buy-in and your entire team is on board with the activity you are proposing in your application.

What are the key considerations for an application being selected?

Key considerations in our decisions include:

  • Having a well-researched budget, including checking with vendors or instructors providing proposed services
  • Prior needs assessment conducted to confirm the project has buy-in from colleagues
  • Buy-in from leadership in the department/workgroup
  • Obtaining prior approval from facilities or risk management
  • Well-articulated plan to measure outcomes
  • Concrete ideas to sustain the well-being practice
  • Thoughtful articulation of how the activity would improve the culture of wellness
  • Cost-effectiveness in terms of cost per employee 
  • Ability to benefit a relatively larger number of people
  • A grant award that directly supports—and is necessary for—the stated well-being activity
  • Novelty of proposed concept

Are teams allowed to re-submit applications?

Yes, we encourage teams to re-submit! Before doing so, please consult the HealthySteps to Wellness team if you have any specific questions about your application. Please keep in mind that working with us to review your submission is not a guarantee for future funding.

My team was previously awarded grant funds. Can we apply for a new grant?

You can, however, the aim of the grant program is to increase scope. We focus on awarding grant projects that have a high probability of being maintained regardless of future funding.

What is a pre- and post-survey?

A pre-survey is applied before participation begins (pre-test or baseline), and the same test, the post-survey, is re-applied after a set period, or at the end of the program (post-test or endline). This information will help you and your team understand if there were any changes (positive or negative) from the start to the end of the wellness program.

Example questions on a survey:
On a scale of 1 to 5 (1 = no stress ? 5 = extreme stress)
1. In this moment, how would you rate the level of your work stress?

On a scale of 1 to 5 (1 = very low energy ? 5 = very high energy)
2. In this moment, how would you rate your energy level?