Using your Educational Assistance Funds

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Educational Assistance (EA) for education related to job and career development efforts. Training activities should relate to your career development goals. All training activities must be approved by your supervisor prior to registration.

Who qualifies for Educational Assistance?

Regular and Fixed-Term Stanford Health Care, Stanford Medicine Children’s Health, and Stanford Medicine Partners’ employees who work 40 hours or more per pay period and have completed the trial period are eligible for the Educational Assistance Plan. Temporary and Relief employees and employees on a leave of absence are not eligible. Eligible status must be maintained throughout the entire course.

This is unavailable for Residents/Fellows, Stanford Health Care Tri-Valley employees

How much is offered?

If you are part of…

Stanford Health Care, Stanford Children’s Health, or Stanford Medicine Partners:
The maximum reimbursement is $2,000 per fiscal year (September 1 thru August 31) for eligible full-time employees, with pro-rated amounts of that maximum, based on scheduled hours, for eligible part-time employees. The course must be completed by the end of the fiscal year for reimbursement.

Packard Children’s Health Alliance:
The maximum reimbursement is $1,000 per fiscal year (September 1 thru August 31) for eligible full-time employees, with pro-rated amounts of that maximum, based on scheduled hours, for eligible part-time employees. The course must be completed by the end of the fiscal year for reimbursement.

 

What can I use Educational Assistance funds for?

SHC and SCH employees may use Educational Assistance funds for educational opportunities related to their current position, career development, health education, or high school completion. All training opportunities must be pre-approved by a manager.

Approved for Healthy Living classes.

 

SEARCH & REGISTER FOR CLASSES 


How do I sign up and receive reimbursement?

View full instructions below for your respected hospital organization. Note: Employees must submit manager approval documentation prior to the start of the class to receive reimbursement. All supporting documentation of class completion must be submitted within 90 days of the class end date.

1. Make sure your Healthy Living class indicates “Approved for EA Funds”

2. Request manager approval prior to enrolling in the class:

Stanford Children’s Health employees
– 
Click here and complete the following steps to submit an application for manager approval and reimbursement
 Click “Learning and Development”
 Click “Educational Assistance”
 Click “New Application”
– Select “Individual Course,” answer questions and submit

Stanford Health Care employees
– Submit a written request to your manager with adequate documentation regarding the class at least 30 days prior to the start of class

Stanford Medicine Partners’ employees
– Employee must complete the Educational Request for Reimbursement Form to obtain approval from their immediate supervisor/manager and be eligible for reimbursement.

I. Form can be downloaded from the UHA Education Reimbursement Program Policy.

– The manager is responsible for ensuring:

I. the employee is eligible for this benefit in advance of approving the request and at the time of reimbursement. 
II. the requested course meets the objectives of the Educational Reimbursement Program.
III. the cost will not exceed the maximum fiscal year allotment for the employee.

3. Pay for your Healthy Living class using a credit card, cash, or check to complete registration.

4. After completing the class, please request a receipt and class completion form by emailing Healthy Living (healthyliving@stanford.edu): 

Stanford Children’s Health employees
– To create a new application for the Educational Assistance Benefit, log into AccessHR > Learning and Development > Educational Assistance. After your application is approved, and you have the supporting documentation of class completion, you may request reimbursement.

Stanford Health Care employees
– Login to the SHC Intranet
– Select “Connect To” > “Tuition Reimbursement (Hosted HR)”
– Complete the Tuition Reimbursement online form
– Submit evidence of payment
– Submit proof of course completion

Stanford Medicine Partners’ employees
Employee finds course/program to enroll in.
Complete the Educational Reimbursement Form.
– Submit Educational Reimbursement Form to supervisor/manager for approval.
– Supervisor/Manager reviews course/program selection.
– Upon approval, staff completes course/program.
– Within 90 days of completion, staff submits pre-approved Educational Reimbursement Form and all required documentation via the Concur expense reimbursement system (For more information on submitting expenses in Concur please visit FAQ – General Travel and Expense (Concur))
– Human Resources reviews submission in Concur.
– Once approved in Concur, Payroll will receive notification and staff will receive reimbursement via paycheck.

 

For questions about your Educational Assistance funds open a ticket through AskHR:

Stanford Health Care AskHR
Stanford Medicine Partners AskHR
Stanford Children’s Health AskHR

 

Policy Overview:

Stanford Health Care
Stanford Medicine Partners
Stanford Children’s Health